As we develop our relationship with investors, it is important that we collect and share personal client information with Affiliates and key service providers in order to manage your accounts. Protecting your privacy is important to us and we want you to know how we treat your nonpublic personal information.
The policy of Fairway America is to protect the confidentiality, integrity and security of any nonpublic personal information of its investors and prospective investors, and users of the Site, and to prevent unauthorized access to, or the use or disclosure of such information. As users access the Site and as we accept new investors who complete subscription agreements, we collect nonpublic personal information for purposes of conducting our business, including through the Site. Any and all such nonpublic personal information is hereinafter referred to as “nonpublic personal information.” For convenience, “you” or “your” refers to any and all investor(s) and users of the Site, as described above and “we,” “our” and “us” refers to Fairway America and its affiliated entities throughout this document.
2. OUR COMMITMENT TO YOU
We are committed to safeguarding the use of your nonpublic personal information. We protect the security and confidentiality of the nonpublic personal information we have collected, and make efforts to ensure that such information is used for proper business purposes in connection with the management or servicing of your account and our funds. Our relationship with you is our most important asset. We understand that you have entrusted us with your nonpublic personal information, and we do everything we can to maintain that trust.
Importantly, we do not sell your nonpublic personal information to anyone. We only provide such information to others in connection with the servicing and management of your account, managing the Fairway funds, and operating Fairway’s business.
Companies related by common ownership or control. They can be financial and non-financial companies. We only share your nonpublic personal information with Affiliates in connection with the operation of our business, the servicing and management of your account and managing our funds. For example, our fund administrator, Redwood Real Estate Administration, LLC, is our affiliate and provides fund administration services, including processing investor subscriptions and redemptions.
Companies not related by common ownership or control. They can be financial and non-financial companies. We do not share your nonpublic personal information with non-Affiliates except as described in this notice.
A formal agreement between non-affiliated financial companies that together market financial products or services to you. We do not engage in joint marketing.
4. NONPUBLIC PERSONAL INFORMATION COLLECTED
Fairway America and its Affiliates collect (or may collect) the following types of nonpublic personal information in order to conduct their businesses and manage the Fairway funds:
Information you provide in connection a subscription in an investment opportunity through the Site, such as your name, address, social security number, tax ID number, assets, income, investment objectives, financial situation and debt. This information is obtained (or may be obtained) in writing, in person, by telephone, electronically or by any other means:
Information our Affiliates obtain (or may obtain) for the purpose of tax reporting to you and to the various agencies to which we report as required by law, including disclosures on various Internal Revenue Service (“IRS”) forms;
Information that relates to your account balance, capital contributions, redemptions and distributions, and any other transactions concerning which we provide investment advisory services or investment management services;
Information from Non-Affiliates pursuant to law, rules, regulations, standard securities industry practice and/or legal process, including information and documents received, shared, produced or provided in connection with a subpoena, discovery request or other legal process compelling production; and
Information from Non-Affiliates related to servicing your account for purposes of providing investment management services.
5. NONPUBLIC PERSONAL INFORMATION
We disclose to Affiliates and Non-Affiliates nonpublic personal information only in connection with us providing investment management services or in respect of conducting our investment advisory business. Such disclosures include, among other things, information related to transactions, settlement, billing, communications, payment, processing, clearing, transferring, reconciling, collection and tax reporting. Such disclosures may be provided to Affiliates and Non-Affiliates as required or necessary to carry out fully and properly our business such as:
Disclosures to Affiliates and Non-Affiliate service providers who supply us with computer related services including data maintenance and document processing and delivery;
Processing services, and disclosures to Affiliates and Non-Affiliates, such custodians, administrators, accountants, auditors, legal firms, etc.;
As required by law or legal process;
For purposes of making you aware of future investment opportunities available through our Affiliates.
6. FORMER INVESTORS
Except as required to continue the management of our funds or to comply with regulatory books and records requirements, we will disclose nonpublic personal information about former investors of our investment advisory and investment management business only as permitted or required by law or legal process, or with the former investor’s consent.
7. WHEN YOU CAN LIMIT SHARING
Federal law gives you the right to limit the sharing of your nonpublic personal information, when: (1) sharing is for Affiliates’ everyday business purposes, (2) sharing with Affiliates is done to use your information to market to you, and (3) sharing with Non-Affiliates is done to use your information to market to you. We do not share your information in any of these ways, except for purposes of making you aware of future investment opportunities available through our Affiliates and to the extent an affiliated service provider requires such information to manage your account and investment in our funds. State laws and individual companies may give you additional rights to limit sharing.
8. CONFIDENTIALITY AND SECURITY OF NONPUBLIC PERSONAL INFORMATION
We are committed to implementing and maintaining commercially reasonable and appropriate measures to maintain your nonpublic personal information in a secure and confidential fashion. Our information security procedures include, but are not limited to, the following features:
Access controls on customer information systems, including controls to authenticate and permit access only to authorized individuals, and controls to prevent our employees from providing nonpublic personal information to unauthorized individuals;
Physical access restrictions at locations such as buildings, computer facilities, and record storage facilities, in order to restrict access of nonpublic personal information to unauthorized individuals;
Segregation of duties for our employees with responsibilities necessitating access to nonpublic personal information;
Response programs that specify actions to be taken when we suspect or detect that unauthorized individuals may have gained access to nonpublic personal information; and
A disaster recovery plan to protect against loss or damage to nonpublic personal information due to potential hazards, such as fire and water damage or technological interruption or failure.
9. MAINTENANCE OF RECORDS
Nonpublic personal information about you will be maintained during the time you are an investor or a user of the Site, and for the time thereafter that such records are required to be maintained by federal and state securities laws. After this required period of record retention, all such information will be destroyed.
10. NOTICE TO INVESTORS
11. OPTING OUT
Section 502(a) of the G-L-B Act generally prohibits a financial institution, directly or through its Affiliates, from sharing nonpublic personal information with a Non-Affiliate unless the institution (i) provides the consumer with a notice of the institution’s privacy policies and practices, (ii) provides the consumer with a clear and conspicuous notice that the consumer’s nonpublic personal information may be disclosed to Non-Affiliates, (iii) gives the consumer an opportunity to opt out of that disclosure, and (iv) informs the consumer how to opt out.
Investors cannot opt out of allowing Fairway America to share their nonpublic personal information with Non-Affiliates which are necessary to service their accounts such as Custodians, Third Party Administrators or certain software vendors. We do not share client information with any third parties that do not need the information in order to provide some type of service for your account.
12. REQUESTS FOR INFORMATION
16150 SW Upper Boones Ferry Road
Portland, OR 97224